Bylaws of the Morgan Hill Photography Club
ARTICLE I – NAME
This organization shall be known as the Morgan Hill Photography Club [CLUB].
ARTICLE II – AIMS
The object of the CLUB shall be the enjoyment, mastery, and furtherance of photography through cooperation, effort, and good fellowship.
ARTICLE III – MEMBERSHIP
Any person, eighteen years or older, interested in photography may apply for membership. The CLUB shall provide application blanks. Membership of any person may be suspended because of non-payment of dues, or when sufficient reasons exist, by action of the CLUB Executive Board. The suspended member shall have the right to pay the amount of dues in arrears, or appeal suspension, in which case the action of the Executive Board shall be upheld or rescinded by a majority vote of the Membership.
ARTICLE IV – MEETINGS
Regular meetings of the CLUB shall have place, date, and time stipulated by the Executive Board. The April regular meeting will function as the annual meeting.
ARTICLE V – SELF-PERPETUATING BOARD
The Executive Board will be a self-perpetuating board where the existing members of the board, who identify and enlist individuals according to criteria established by the board itself, select new board members. As individuals leave the board or complete their terms of service, the remaining board members select others to take their seats.
ARTICLE VI – EXECUTIVE BOARD
The management of the club shall be directed by an Executive Board composed of the Officers, Chairpersons of the standing committees, the Past President ex-officio, Newsletter Editor, Webmaster, two Members-At-Large, and other positions that the Executive Board deems necessary from time to time. The Executive Board shall meet as often as necessary to transact the business of the club. Five members of the Executive Board will constitute a quorum.
ARTICLE VII – OFFICERS
The following officers shall be appointed by a majority vote of the Executive Board: (1) President, (2) Vice President, and (3) Treasurer. When a vacancy exists, nominations for officers will be solicited from the members of the club. The Executive Board will consider the nominees and after due deliberation will vote on their appointment.
ARTICLE VIII – STANDING COMMITTEES
The following standing committees shall be established to conduct CLUB activities: (1) Community Connections, (2) Shootouts, and (3) Gallery Shows. The President, with the approval of the Executive Board, shall appoint chairpersons of standing committees.
ARTICLE VIX – SPECIAL COMMITTEES
The President, as required, may appoint special committees. The President may discharge special committees when they have completed their assignments.
ARTICLE X – MEMBERS-AT-LARGE
Not more than two Members-At-Large may be appointed by the Executive Board at any one time. The term of the Members-At-Large will be one year, from June to May and January to December, respectively.
ARTICLE XI – FINANCE
The Executive Board shall set the annual dues. The fiscal year for the CLUB shall be January 1 to December 31. The Treasurer will provide monthly reports and an annual report to the Executive Board.
ARTICLE XII – DUTIES OF OFFICERS
Duties of the President shall be: To preside at club meetings and Executive Board meetings; to appoint chairpersons of Special Committees; to act as club spokesperson; to generally supervise and keep in touch with all club activities; to keep records of the minutes of the Executive Board meetings; to notify members of special meetings and events; and to conduct club correspondence.
Duties of the Vice President shall be: To assume the duties of the President in his/her absence.
Duties of the Treasurer shall be: to maintain the financial records of the club, keeping custody thereof.
ARTICLE XII – RESPONSIBILITIES OF COMMITTEES
The Executive Board shall determine the responsibilities of club committees. Committee Chairpersons and the members appointed by the chairperson to the respective committees shall thereafter carry out the responsibilities decided upon.
Standing committee chairpersons shall periodically prepare reports, either verbal or written, of activities and progress for presentation to the Executive Board or to the membership at club meetings.
ARTICLE XIII – AMENDMENT OF BYLAWS
These Bylaws may be amended at any regular meeting of the Executive Board, where a quorum exists, by a two-thirds majority vote, provided that the amendment has been submitted in writing at a previous regular meeting.